{"id":957,"date":"2019-03-12T14:12:32","date_gmt":"2019-03-12T14:12:32","guid":{"rendered":"https:\/\/www.excelsisaccounting.com\/blog\/?p=957"},"modified":"2019-03-12T14:12:33","modified_gmt":"2019-03-12T14:12:33","slug":"automating-your-accounting-department","status":"publish","type":"post","link":"https:\/\/www.excelsisaccounting.com\/blog\/index.php\/2019\/03\/12\/automating-your-accounting-department\/","title":{"rendered":"Automating your accounting department"},"content":{"rendered":"

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Paving the way<\/strong><\/p>\n

In general, RPA eliminates the need for manual (human) intervention. In the accounting department, automation software can assume control of such tasks as journal entries, bank reconciliations, and certain aspects of the budgeting and forecasting process. To begin automating your accounting department, follow these five preliminary steps:<\/p>\n

1. Inventory manual processes.<\/strong> Prepare a list of manual processes and rank them by complexity and the number of hours to administer them. This provides a prioritized list of RPA candidates. Select the most straightforward process to convert first.<\/p>\n

2. Standardize processes.<\/strong> RPA requires standardized tasks and processes. So, you\u2019ll need to apply a standard approach to all transactions. Identify exceptions and scrutinize why they exist and how they can be eliminated. <\/p>\n

3. Focus on the source data.<\/strong> Accounting data often exists in different formats and locations, which doesn\u2019t facilitate RPA. So, you\u2019ll need to centralize your accounting data using a consistent structure and format.<\/p>\n

4. Document requirements.<\/strong> Many types of RPA software solutions exist. Identify the functionality and capabilities you\u2019ll need and use this list to screen potential providers. <\/p>\n

5. Conduct robust testing.<\/strong> Before relying on the output generated by RPA software, test the output to make sure it\u2019s accurate and reliable. Such testing should use statistically valid sampling techniques. You\u2019ll also need to consider judgmental sampling procedures, which allows team members to select transactions based on their training and experience.<\/p>\n

Right for your accounting department?<\/strong><\/p>\n

Throughout your organization, RPA can minimize data entry errors, reduce processing time and lower costs. However, getting it to work in the accounting department takes some initial legwork and a fresh mindset. It also may affect the procedures a CPA performs when preparing your financial statements. Contact us for more information. <\/p>\n

\u00a9 2019
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